Copyright © 2007 Garway Heritage Group unless noted otherwise

Garway Parish Council  

Meetings.

Meeting are held approx every 6 weeks on a Monday in Garway Village Hall. A list of meetings for the year are posted on the main notice board on Garway Common and the Parish Magazine.

A quorum of 3 is needed for a meeting to take place.

A member of the local policing team based at Peterchurch is always in attendance. usually Community Support Officer Fiona Witcher or P C Andrew Bundy. An open Forum is held before every meeting when the team can listen to any concerns that parishioners have and address them, together with keeping the community informed on what they are doing.

Future Meetings 2010

January 11

March 1

April 12

May 17 Annual Meeting

July 19

September 6

October 18

December 6

Agenda for Meeting 12th April 2010

To all Members: you are summoned to attend a meeting of the Parish Council to be held on Monday 12 April 2010 at 7.30pm in Garway Village Hall

AGENDA

• Apologies
• Declarations of Interest
• Approval of Minutes of Meeting held on 1 March 2010
• Matters arising from previous meetings
• Correspondence
• Planning Matters
• Financial Matters
• Lengthsman Scheme – to consider matters arising following acceptance for inclusion in Scheme

9. Parish Plan: update from Steering group

payment of invoices/expenses to date

10. Parish Matters

Mrs L M Williams

Clerk to Garway Parish Council

6 April 2010

Agenda for Meeting 11th January 2010

To all Members: you are summoned to attend a meeting of the Parish Council on Monday 11th January at 7.30pm in Garway Village Hall

AGENDA

• Apologies
• Declarations of Interest
• Approval of Minutes of Meeting held on 7 December 2009
• Michelle Morgan, Customer Service Manager, Amey Herefordshire to discuss Amey’s role as managing agent for Herefordshire’s Road network, Public rights of way. Parks and Open spaces
• Matters arising from previous meetings
• Correspondence
• Planning Matters
• Financial Matters

9. Garway Hill Commoners Assoc. – consider request to assist Assoc. with erection of new fence at Sun Hill Lane entrance

10. Garway Village Hall: request from Committee for grant to cover insurance costs invoice for hall hire June – Dec 09

11. Parish Plan: update from Steering group payment of invoices/expenses to date

12. Parish Matters

Mrs L M Williams

Clerk to Garway Parish Council

Agenda for Meeting 7th December 2009

To all Members: you are summoned to attend a meeting of the Parish Council on Monday 7th December at 7.30pm in Garway Village Hall

AGENDA

• Apologies
• Declarations of Interest
• Approval of Minutes of Meeting held on 19 October 2009
• Matters arising from previous meetings
• Correspondence
• Planning Matters
• Financial Matters
• Garway Common – to receive tenders to carry out Tree Risk Assessment.

9. Garway Hill Commoners Assoc. – consider request to assist Assoc.

with erection of new fence at Sun Hill Lane entrance

10. Garway Village Hall – request from Committee for grant to cover

insurance costs

11. Precept – Council to set precept for 2010/11

12. Parish Plan: update from Steering group

payment of invoices/expenses to date

13. Clerks expenses and wages

14. Approval of Dates for Meetings 2010

15. Parish Matters

Mrs L M Williams

Clerk to Garway Parish Council

Agenda for Meeting 19th October 2009

To all Members: you are summoned to attend a meeting of the Parish Council on Monday 19th October at 7.30pm in Garway Village Hall

AGENDA

• Apologies
• Declarations of Interest
• Approval of Minutes of Meeting held on 7 September 2009
• Matters arising from previous meetings
• Correspondence
• Planning Matters
• Financial Matters
• Lengths man Scheme – Council to consider joining Scheme 2010 Deferred from previous meeting

9. Garway Hill Commoners Assoc. – consider request to assist Assoc.

with erection of new fence at Sun Hill Lane entrance

10. Review maintenance of Lower Common and maintenance of

Childrens playground

11. Parish Plan: update from Steering group

payment of invoices/expenses to date

12. Clerks expenses and wages

13. Parish Matters

Mrs L M Williams

Clerk to Garway Parish Council

Agenda for Meeting 7th September 2009

To all Members: you are summoned to attend a meeting of the Parish Council on Monday 7th September at 7.30pm in Garway Village Hall

AGENDA

• Apologies
• Declarations of Interest
• Approval of Minutes of Meeting held on 13 July 2009
• Matters arising from previous meetings
• Correspondence
• Planning Matters
• Financial Matters
• Lengthsman Scheme – Council to consider joining Scheme 2010.

9. Garway Hill Commoners Assoc. – consider request to assist assoc. with erection of new fence at Sun Hill entrance.

10. Review maintenance of Lower Common and maintenance of Childrens playground

11. Council to consider response to draft options Rural Settlement Hierarchy Background Paper

12. Parish Plan : update from Steering group payment of invoices/expenses to date

13. Clerks expenses

14. Parish Matters

Mrs L M Williams

Clerk to Garway Parish Council

Agenda for Meeting 13th July 2009

To all Members: you are summoned to attend a meeting of the Parish Council on Monday 13th July at 7.30pm in Garway Village Hall

Agenda

• Apologies
• Declarations of Interest
• Approval of Minutes of Annual Parish Meeting and Ordinary Meeting held on 18 May 2009 and Extraordinary Meeting held on 16 June 2009
• Lengthsman Scheme – Michelle Morgan, Herefordshire Council co-ordinator for scheme will give a brief presentation and answer questions.
• Matters arising from previous meetings
• Correspondence
• Planning Matters
• Financial Matters
• Rospa Report – Childrens Playground – to consider any remedial work outlined by report

8. Parish Council Risk Schedule. Council to complete

9. Clerks wages and expenses

10. Parish Matters

Mrs L M Williams

Clerk to Garway Parish Council

Agenda for Planning Meeting 16th June 2009

To all Members: you are summoned to attend a meeting of the Parish Council on Tuesday 16 June at 7.30pm in Garway Village Hall

Agenda

1. Apologies

2. Declarations of Interests

3. Planning Matters:

DCSW0009/1073/F Land to the rear of 13 Fairview, Garway. Change of use of

agricultural land to form a standard football pitch, vehicular and pedestrian

access and car park.

DCSW0009/1030/0 Land adjacent to Sun Cottage, Garway Hill. Proposed

construction of a dwelling. (adjoining parish)

Mrs L M Williams

Clerk to Garway Parish Council

Agenda for Annual General Meeting 18th May 2009

GARWAY PARISH COUNCIL

To all Members: you are hereby summoned to attend the Annual Parish Meeting followed by the Annual Meeting and Ordinary Meeting on Monday 18 May 2009 at 7.00PM in Garway Village Hall

Annual Parish Meeting

Agenda

1. To receive Reports from:

Cllr R Smith, Pontrilas Ward

Scudamore Charities Report and Accounts – Mr N Oke & Mr C Phillips

Footpaths Officer – Mr J Harris

Garway Village Hall Committee - Mr D Atkinson.

Community Support Officer Kevin Powell will give his monthly report

2. Lengthsman Scheme – Request to discuss Parish Council participating in this scheme.

Electors for the Parish are invited to attend and participate in the Annual Parish Meeting

Annual Meeting

Agenda

1. Apologies

2. Election of Officers:

Chair

Vice Chair

Village Hall Representative

Garway Hill Commoners Assoc. Representative

3. Adoption of Accounts 2008/9

4. Annual Review of Parish Council Insurance

5. Annual Review of clerks’ wages and expenses

Ordinary Meeting

Agenda

1. Declaration of Interest

2. Minutes of Meeting held on 6 April 2009

3. Matters arising from previous meetings

4. Correspondence

5. Financial Matters

6. Planning Matters

7. Audit 2009 – Completion by Council of Statement of assurance

8. Garway Parish Plan – council to consider request from Steering Group to match fund grant application of £1500 to undertake Parish Plan.

9. Parish Matters

Mr A Phillips

Chairman, Garway Parish Council

Agenda for Meeting 6th April 2009

GARWAY PARISH COUNCIL

To all Members: you are summoned to attend a meeting of the Parish
Council to be held on Monday 6 April 2009 at 7.30pm in Garway
Village Hall

AGENDA

1. Apologies
2. Declarations of Interest
3. Approval of minutes of meeting held on 23 February 2009
4. Matters arising from previous meetings
5. Correspondence
6. Planning Matters
7. Financial Matters
8. Council to consider outcome of Parish Plan public meeting held on 25 March and grant application.
9. Parish Matters

Mrs L M Williams
Clerk to Garway Parish Council

Agenda for Meeting 19th January 2009

To all Members: you are summoned to attend a meeting of the Parish Council to be held on Monday 19th January 2009 at 7.30pm in Garway Village Hall

AGENDA

1. Apologies

2. Declarations of Interest

3. Approval of minutes of meeting held on 1 December 2008

4. Matters arising from previous meetings

5. Correspondence

6. Planning Matters

7. Financial Matters

8. Council to consider information received from Herefordshire Council re Garway Commons and the Lord of the Manor of Garway.

9. Freedom Of Information Act – Adoption of new model Publication Scheme

10. Council to consider developing a Parish Plan.

11. Clerks wages and expenses

12. Parish Matters

Mrs L M Williams

Clerk to Garway Parish Council

Agenda for Meeting 1st December 2008

To all Members: you are summoned to attend a meeting of the Parish Council to be held on Monday 1 December 2008 at 7.30pm in Garway Village Hall

AGENDA

• Apologies
• Declarations of Interest
• Lynda Wilcox from Herefordshire Association of Local Council to talk about Parish Plans.
• Approval of minutes of meeting held on 20 October 2008
• Matters arising from previous meetings
• Correspondence
• Planning Matters
• Financial Matters

9. Council to consider setting Precept requirements for 2009/10

10. Dates for meetings 2009

11. Parish Matters

Mrs L M Williams

Clerk to Garway Parish Council

Agenda for Meeting 20th October 2008

To all Members: you are hereby summoned to attend a meeting of the Parish Council to be held on Monday 20th October 2008 at 7.30pm in Garway Village Hall.

AGENDA

• Apologies
• Declarations of Interest
• Approval of minutes of meeting held on 8 September 2008
• Matters arising from previous meetings
• Request to set up a Forest School site for Garway Primary School on Garway Hill Common(HNT Community Commons Project)
• Correspondence
• Planning Matters
• Financial Matters
• Lord of the Manor of Garway – to consider request for nominated representative to liaise with Sir Peter de la Billiere.
• To consider estimates for new picnic tables on Childrens playground on Garway Common
• Parish Freighter Booking 2009
• To consider request from Garway Church for a donation towards churchyard grass cutting.
• To consider request for bus shelter at Broad Oak.
• Completion of Audit 2008
• Clerks wages and expenses
• Parish Matters

Mrs L M Williams

Clerk to Garway Parish Council

Agenda for Meeting 8 September 2008

To all Members: you are hereby summoned to attend a meeting of the Parish Council to be held on Monday 8 September 2008 at 7.30pm in Garway Village Hall.

• 1.Apologies
• 2.Declarations of Interest
• 3.Approval of minutes of meeting held on 14 July 2008
• 4.Matters arising from previous meetings
• 5.Sir Peter de la Billiere to discuss his role as Lord of the Manor of Garway
• 6.Correspondence
• 7.Planning Matters
• 8.Financial Matters
• 9.Council to consider undertaking a Parish Plan
• 10.Parish Matters

Mrs L M Williams

Clerk to Garway Parish Council

Agenda for Meeting July 14th 2008

To all Members: you are hereby summoned to attend a meeting of the Parish Council to be held on Monday 14 July 2008 at 7.30 pm in Garway Village Hall.

• Apologies
• Declarations of Interest
• Approval of minutes of meeting held on 19 May 2008

4      Matters arising from previous meetings

5      Correspondence       

6      Planning Matters

7      Financial Matters

8      BT removal of Telephone box at Broad Oak –to consider consultation response from council to BT

9      Parish Plan – request to council to consider undertaking    a Parish Plan.

10    Garway Common maintenance – hedge trimming

11    Pest Control – review of present arrangements

12    Completion of Council of Statement of Parish Council Risk Schedule

13    Clerks wages and expenses.

14    Parish Matters

Mrs L M Williams

Clerk to Garway Parish Council

Agenda for Annual General Meeting May 19th 2008

Garway Parish Council

 To all members of the Council

AGENDA

1. Apologies.

2. Election of Officers:

Chair

Vice Chair

Village Hall Representatives

Garway Hill Commoners Association Representative

3. Scudamore Charities: Report & accounts

4. Parish Hall Committee: Report

5. Footpaths Officer: Report

6. Accounts 2007/8 – Adoption of Parish Council Accounts.

7. Review of Clerks wages & expenses

.8. Annual review of Parish Council Insurance

AGENDA

1.    Declarations of Interest

2.    Minutes of Meetings held on 7 April and 17 April 2008

3.   Matters Arising

4.    Correspondence

5.    Planning Matters

6.    Financial Matters  

7.    Herefordshire Assoc. of Local Councils (HALC): to consider joining Assoc.

8. Annual Audit 2007/8 completion of Annual Governance Statement and statement of Accounts

9. Children’s Playground – to consider Rospa report and proposed adoption of new volunteer Mr N Deeley to carry out weekly inspections of playground.

10. To consider article in Herefordshire Life March 2008 re Lord of the Manor of Garway

Mrs L M Williams

Garway Parish Council

Agenda for Special Planning Meeting  

Garway Parish Council

To all Members :you are hereby summoned to attend a meeting of the Parish Council on Thursday 17 April 2008 at 7.30pm in Garway Village Hall

Agenda

1. Apologies.
2. Declarations of Interest.
3. Planning Matters:

DCSW2008/0843/F Change of Use of agricultural land to land for the provision of a new village hall, vehicular and pedestrian access

Mrs L M Williams

Clerk.

11 April 1008

Meeting Schedule
Schedule for 2010

Minutes of Meetings

Current Issues

Freedom of Information document
Report on Affordable Housing .